3 Amazing Time Management Techniques To Boost Company Productivity
TIME MANAGEMENT - COMPANY PRODUCTIVITY - BUSINESS GROWTH
Published On: June 22, 2023
For all businesses, no matter their scope or nature, monitoring and optimizing data is already complex and adding time management to the mix further complicates things.
This is why companies are not able to manage so many elements at once, which produces the opposite effect, resulting in further inefficiency.
It may not seem like it, but time management and efficient output go together like bread and butter. If someone wants to increase their productivity at work, they need to employ different time management techniques to produce the maximum results within a minimum period.
However, there are hundreds of different methods companies can employ to increase the productivity of the organization, so how do you choose the right ones?
Luckily, we have done the research for you! After extensive analysis and testing, here are three time management techniques which are perfect for boosting the productivity of a company and elevate the business to the next level!
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Key Points
- What is the Pomodoro Technique and how you can implement it.
- How timeboxes work and the ideal timebox for each task.
- ‘Eat the frog’ time management and why it is so renowned for time management on a corporate level.
• The Pomodoro Technique
Do you feel like your employees are not able to concentrate on their work and produce optimum results? In that case, you should consider designing their breaks according to the Pomodoro method.
Developed by Francesco Cirillo, this technique involves working against a timer that can be used to distribute your work day into different “bursts of concentration.”
Each interval is known as a Pomodoro, and after each of them ends, you get a small break. The break provides employees with a motivation to focus on work during the pomodoro, increasing the overall productivity of the company.
Studies suggest that the Pomodoro technique divides work into more manageable chunks and has proven to reduce procrastination!
How to Implement the Pomodoro
1. Choose a task
2. Set the timer
3. Work through the time
4. Mark your progress when the timer finishes
5. Take a small break
6. Rinse and repeat
• Timeboxing
This strategy is a perfect fit for all companies that struggle to meet their goals or targets within the expected time.
This strategy is pretty goal- oriented and, like the name suggests, involves employees working within ‘timeboxes.’
This time management technique works pretty well for companies that need a ‘to-do list’ approach to their tasks, so that they can allot time to each task and monitor their progress.
How it works is that managers who are timeboxing break down the main task at hand into different, smaller subtasks, and assign a deadline to each of them. Timeboxing is a win-win, considering that it helps increase productivity, and helps managers track task progress with more precision.
When timeboxing, note that each assigned operation should have a unique timebox set, and that the period set should not exceed three hours, because three hours is not considered as a “short period of time!”
Here is a list of some incredibly helpful apps to get you started on timeboxing:
| App |
Features |
| TimeBloc |
• Integration with the calendar
• Ability to set routines
• Can set icons to categorize tasks
|
| Any.Do |
• Intuitive app design
• Ability to set bookmarks
• Array of team management features
|
| Focus Keeper |
• Ability to set timers
• Icons to prioritize tasks
• Can set alarms for breaks
|
• Eat The Frog
Inspired by the globally renowned writer, Mark Twain, ‘Eat the frog’ involves completing the complex tasks of the day before moving on to the smaller task, just like the quote, “if it’s your job to eat the frog, best do it first thing in the morning.” The name might be a bit odd, but the strategy is straightforward.
According to eat the frog, it is better to segment your work into different days, with one of them assigned to high-priority tasks, so that you can get the complex ones out of the way first thing.
Instead of having employees track their progress on different apps, set up a centralized platform which contains task progress for all employees of the company, for efficient time tracking and project management.
Before assigning tasks to the employees, make sure that the managers have prioritized them according how important they are with the business objectives.
How To ‘eat the frog’
Step #1: Identify the Frog
Prioritize the most difficult task within the project as top priority.
Step #2: Eat the Frog
When assigning tasks to the employees, start with the most complex ones to get them done first.
Step #3: Rinse and Repeat
Once the tasks at hand have been accomplished, repeat this process every day to implement it into the company framework.
Final Words
There are many time management techniques which are available on the internet. However, many of them do not have a powerful impact on the company productivity, and some of them require money to be put forward.
Follow the above-mentioned time management techniques to get the most out of the employees and get done as soon as possible!
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